Frequently Asked Questions

FAQs

How many people does your hall hold?

Our Hall is rated for 231 guests (standing room). Our skate room holds 36-45 guests for a meeting. Note that the capacity stated is “standing room” or sitting closely together in rows for a meeting.

How big is your hall?

Our hall is 17 m (57 ft) by 15 m (48 ft) with a ceiling of about 2.4m (8 ft). Our anteroom or skate room is 14 m (46 ft) by 5 m (17ft).

What does a hall rental include?

The basic hall rental rate includes table and chair set up and take down, as well as an on-site caretaker. You will have access to our kitchen with a fridge, microwaves, and oven. Use of our ovens for warming only (max 200 degrees) is at the discretion and supervision of our caretaker. We also have a coffee percolator available to borrow. You will need to bring your own supplies including cloths, etc. for any washing you may need to do if using the kitchen.

Use of the skate room does not include access to the kitchen or other spaces.

What does a social rental include?

In 2024, social rental includes table and chair set up/take down, two bartenders, a caretaker, liquor cups, beer cups, and ice for drinks. We provide basic fountain mix. You provide any other mixers or condiments, straws, napkins, shot cups, liquor tickets, cash box, paper plates and decorations (low tack tape only). If you wish to have coffee there is a percolator available to use. Renter must bring their own supplies. We will set up tables and chairs. Depending on where raffles are set up, we can seat 170-80, leaving room for dancing, DJ, raffle and food.

Renter procures the liquor license and must bring a printed copy of the license as well as follow the Terms and Conditions outlined on the permit. It is strongly recommended that you purchase your beer (and other drinks best served cold) chilled from a vendor as they will not have time to chill on site.

How much does it cost to rent the hall?

Rental rates depend on a few factors. Please see our chart for reference and contact us to discuss your details.

How do I book the hall?

Fill out a booking form and we will be in contact soon with a contract for you to review based on the details provided. To save your date, you will need to make a minimum 50% deposit for hourly rentals or a $300 deposit for a social. Until the deposit is made, we cannot guarantee your request because we receive many inquiries. The remaining balance plus damage deposit is due 4 weeks prior to your event. The deposit is non-refundable after the balance due date. Management may refuse bookings of 3 hours or less depending on the schedule and availability. Please contact us to inquire.

You can come pay at the office where we accept debit, VISA, and Mastercard. We also accept cash or cheques made out to Valley Gardens Community Centre, Inc. Additionally, we accept payment by e-transfer to our bookings email address. For deposits, we strongly recommend an e-transfer to secure your request if you are not able to visit the office that day.

Who cleans up?

VGCC is responsible for table and chair set up and take down, however the renter is responsible to clean up all decorations, food waste, activities, and to empty any drink liquids into the sink. All garbage and recycling must be put into the appropriate bins provided. Balloons need to be removed by the renter. NO GLITTER, CONFETTI, nor other decorations that are difficult to clean up. This includes no confetti inside of balloons. Unfortunately, guests have not been cleaning these up as required and we must now prohibit their use at our facility.

What is your cancellation policy?

Should you cancel 4+ weeks prior to your event, your deposit will be refunded less a $30.00 administration fee (plus GST). If you cancel within 4 weeks of your event, your payment is forfeit. Failure to complete payment of your balance within 1 week of the due date may result in your event being cancelled. A $30 administration fee (plus GST) may be charged to change the scheduling of your event.

What if our event is cancelled because of a Public Health Order?

Should your booking be cancelled due to unforseen circumstances enforced by the Provincial Government or City of Winnipeg, your booking deposit/rental fee will be returned in full less $10 to cover processing costs. Alternatively, we can reschedule your event.

Can we have a Bouncy Castle?

You may rent a bouncy castle from an established business with liability insurance. Our ceilings are approximately 8’ high. We have a couple of businesses that regularly set up in our hall and can provide contact information if needed.

How do I use the popcorn machine?

The popcorn machine is available to rent during your hourly event for $30 (plus GST). You will need to provide your own materials including popping corn, oil, and flavouring. Coconut oil is recommended, but other vegetable oils can be used. Do not use margarine or other oils with a low smoke point. If you want your popcorn to taste like the theatre-style, use Flavacol. If you want another flavour, there are suggestions online for best options. The machine manual will be available for your reference.